One of the areas in which many martial art studios struggle is retaining as much profit from membership dues when dealing with credit card fees. Most, if not all, of your members pay by credit card. It’s a convenience for your families, and it allows you to process their dues quickly, but when the credit card processors charge you a convenience fee it comes straight out of your bottom line.

OnMat users have a significant advantage when it comes to avoiding these fees. Once you transfer your credit card processing through OnMat you have the option to pass along all of the fees to your members. For them it’s a minor adjustment to their membership dues. For you it’s a significant boost to your profitability.

It’s an easy equation. Based on the average martial arts studio membership due of $200 per month, by passing along credit card fees, you stand to save $10 per month, per student. For the martial arts studio with 125 students, you’ll add $15,000 per year directly to your bottom line. The more members you have, the more you’re going to save. We have seen OnMat users save more than $50,000 every year by implementing this strategy.

The entire process is so easy to get started. Sign up for your account here or download the app directly to mobile or tablet. You can get started for free and build your usage of the app however it fits your studio the best.

If you’re passionate about martial arts and serious about growing your school, it’s time to start thinking beyond the mat. Running a successful dojo takes more than great instruction, it requires a strategic approach to leadership, operations, and community-building. Whether you’re just starting out or looking to scale, here are five ways to transform your school into a thriving, student-focused business.

1. Master the Business Operations

While martial arts is rooted in tradition, your school’s success depends on modern business practices. Start by evaluating your day-to-day operations:

• Is your front desk welcoming and efficient?
• Does your website clearly communicate your values and services?
• Are you investing in marketing that reaches your ideal audience?

Streamlining processes and creating a strong, consistent first impression sets the tone for everything that follows.

2. Create Clear, Structured Curriculum

A clear curriculum is one of the most powerful retention tools you have. When students understand what they’re working toward and can see their progress, they stay engaged and motivated. Parents also appreciate transparency. They want to know their children are learning and growing with purpose.

Consider:

• Outlining belt requirements and progress paths
• Providing progress reports or online portals for parents
• Celebrating student milestones regularly

Structure leads to consistency, and consistency builds trust and long-term engagement.

3. Enhance the Student Experience

Great instruction is just the beginning. Today’s students—and their families—are looking for more than just a class. They want an experience. That experience should combine:

• Discipline and personal development
• Fun, engaging class formats
• Predictable routines with room for creativity

When students feel energized, supported, and challenged, they’ll not only keep coming back, they’ll bring their friends.

4. Train and Empower Your Team

Your staff plays a critical role in shaping the student experience. From the instructors to the office team, every interaction influences how your school is perceived.

Make team development a priority by:

• Hosting regular staff training sessions
• Reinforcing your school’s mission and core values
• Encouraging leadership and personal growth among your team

When your team is aligned and well-prepared, it shows and your students will notice the difference.

5. Focus on Relationships, Not Just Enrollments

Behind every successful martial arts school is a strong community. Building authentic relationships with students, families, and your local neighborhood turns one-time visitors into lifelong supporters.

Ways to strengthen your community ties:

• Host family events, seminars, or charity drives
• Offer referral incentives or loyalty programs
• Stay active and visible on social media

When people feel connected, they stay engaged and become your biggest advocates.

How OnMat App Can Help Your Business Operations

The OnMat app is a powerful, easy-to-use platform, designed by a martial artist, to help you simplify school management. With the apps, you can handle:

• Membership management
• Billing and payments
• Attendance tracking
• Belt rank progression
• Student and parent communication…all in one place.

Free yourself from administrative overload so you can focus on what truly matters: teaching, growing, and building a vibrant martial arts community. To learn more or for a free, thirty-day trial, visit: onmat.app/app-components.

We’re constantly working to improve the OnMat apps, and we’re sharing exciting new features and enhancements that will make managing your gym, school, or studio even easier. Here’s what’s new:

Pass Along Credit Card Fees

We have integrated with a new credit card processor that gives you the option to pass along credit card fees to your members. This means you can eliminate your monthly credit card processing bill (except for the $15 monthly gateway fee), potentially saving you hundreds of dollars per month! If you’re interested in migrating to this new processor, reach out to us, and we’ll guide you through the process.

Easier Member Registration with Embed URLs

When you define a membership package, you’ll find a new “Embed URL” tab. This feature generates a URL and QR code that you can use on your website, emails, and social media. When a user clicks the link, they’ll be directed to a landing page to sign up and make payments if required. Plus, this process automatically sends out your customized welcome email!

Now Available on Desktop

The first version of OnMat for Desktop is here! While we have many more improvements planned, we wanted to get it into your hands as soon as possible. You’ll now find a new “Members” section in the left menu bar under Advanced Settings when you log in from your computer.

Automatic Late Payment Fees

By popular demand, we’ve added an automated Late Payment Fee feature for membership payments. You can activate this in Advanced Settings > Account Settings > System Settings under “Apply Late Payment Fee” and specify the fee amount.

Currently, the fee is a flat amount, but we plan to introduce percentage-based fees in a future update. The system calculates the number of late days based on the Late Payment Email (3 days) + Grace Period (Lock-Out Member switch), but you don’t need to enable these settings for the late fee to apply. Late fees will appear as a light yellow payment item in OnMat for Desktop, with support for OnMat (iPad) and OnMat Lite (iPhone) coming soon.

OnMat Edge Update

A new version of OnMat Edge for iOS is rolling out this week, fixing several bugs and adding Program support. The Android version is coming soon! This update also lets members drill down into individual skills, so they can view descriptions and any resources you provide for at-home practice.

As part of this transition, we’ll be sunsetting OnMat Now later this year.

Monthly Metrics Report

Starting next month, OnMat will send you an automated monthly email with a PDF report summarizing key business metrics, including:

• Current active members
• New registrations
• Cancellations
• Financial overview
• Late payments
• Upcoming birthdays

Are you seeking the best dojo tuition collection software for your martial arts school? If so, JIBASoft’s OnMat martial arts software is an ideal choice for effective payment processing and other administrative tasks. This all-in-one online platform automates everyday administrative tasks to simplify your dojo management process. This enables dojo owners and team members to concentrate more on their active members.  

Why Do You Need an Automatic Billing and Payments System for Your Dojo?

Well, you simply cannot run a business without a proper billing system, as it’s essential for revenue generation. This effective billing software also sets an aligned way to collect money while calculating profit and loss simultaneously. The best dojo software also provides users the flexibility to accept various payment modes, like debit cards, credit cards, online payment gateways, etc. Hence, the members can easily pay through any mode at their convenience.

When looking for an advanced dojo payment collection software online, OnMat stands out in the crowd due to its simple billing procedure. It also offers multiple options to set up distinct billing schedules and membership types. This enables your dojo system to accept recurring membership payments without any hassle. Moreover, you can easily keep a tab on the payment rates from the automatic processor. Thanks to effective billing software, you can easily set an aligned way to collect money while calculating profit and loss simultaneously.

Benefits of Installing OnMat Dojo Tuition Collection Software

Here are some major benefits that users can enjoy by installing OnMat dojo tuition collection software:

1. Convenient Payment Processing

One major benefit of OnMat dojo payment collection software is obvious – to manage finances with ease. With this integrated payment system, martial arts schools can manage tuition, event fees, merchandise sales, and other payments all in one platform. So, there is no need to install multiple systems to handle various payments. This further reduces the chances of potential errors and complexity.

Once you set up recurring billing for members, OnMat enables consistent cash flow without any confusion. It also sends timely reminders to members about upcoming payments. All this makes the transaction procedure seamless for both the dojo owners and their members.

2. Time-Saving

OnMat helps dojo owners cut down the hours that they usually spend on doing various admin tasks. With the help of this advanced software, you can automate repetitive tasks while freeing up your time to teach your students.

With automation, there is no need for manual data entry for online payment processing. Plus, the school can make the most of the streamlined procedures while reducing paperwork and everyday tasks.

Also Read: Key Features That Make OnMat the Ultimate Martial Arts Studio Software

3. Efficient Email Communication

It is important for dojo owners to stay connected with their members. With the growth of your business, email communication is essential for time-to-time connection while updating members about the latest events and activities. With OnMat software, you get easy-to-use email tools for updating your members with appointment reminders, class schedules, and payment notifications.

Furthermore, email templates let you send additional workout tips and sales promotions for engaging members. With the help of such an automatic email system, one can easily build their brand while improving member retention rate. Meanwhile, it also helps in attracting more potential members due to efficient communication while spreading awareness.

4. Effortless Administrative Processes

With OnMat martial arts school software, you don’t have to indulge in hectic paperwork and manual management. After all repetitive admin tasks, like managing class schedules to tracking attendance and belt ranking, become quite overwhelming for dojo owners. But thanks to OnMat, they can make everything effortlessly organized and accessible at one centralized platform.

For instance, this software enables you to track the attendance of members. So, you can easily see who is regularly attending classes, who is missing classes more, and how often members are coming to classes. You can also spot trends in members’ progress over time. All this data provides you with invaluable information for making wise decisions about teaching techniques and class management.

5. Boosts Student Engagement

When you keep students engaged, there are more chances of a positive impact on them and a better retention rate. OnMat software helps in boosting members’ engagement with the help of personalized experiences. Thanks to digital tools, instructors are likely to track every student’s progress, and achievements, and also offer them custom feedback.

With the improvement in the performance of star students, they are likely to encourage other members to do well. This way, more students are likely to feel valued and motivated to keep up with their martial arts journey.

6. Sets the Stage for Business Growth

With effective dojo management, you are likely to thrive in your business. With the OnMat software solution, you get apt insights into your business operations to make well-informed decisions. When you can track metrics, like revenue and students’ progress, you are likely to recognize trends and specific areas of improvement.

Moreover, re-engagement campaigns can help students to get to improvement from where they may have drifted away. This way, it can help you increase your student base and revenue over time. Furthermore, you’ll be on a path to success and business growth.

Conclusion

OnMat dojo tuition collection software is not just a billing and payment system; it’s a partner that your dojo needs for business growth. From saving your valuable time to supporting business expansion, and increasing student engagement, it offers you an advanced way to attain your goals and lead to success.

You Can Also Read: Why Install OnMat Martial Arts Student Management Software For Your Dojo?

If you are a martial arts studio owner or instructor, you are well aware of the challenges that come with it. Apart from managing your class schedules and students, you also need to keep a tab on your business operations along with proper payment handling. This is why you must invest in OnMat martial arts management software to help you simplify everyday tasks. Meanwhile, this advanced software allows you to focus more on what you love – teaching martial arts to your students.

In this blog, we will throw light on the major features of OnMat martial arts members management software to help you make your dojo successful. With the right software, you can elevate your studio’s admin tasks while increasing student retention with proper training and support for your students.

Features That Make OnMat the Right Dojo Management Software

Here is our list of the best features that OnMat martial members management software offers to make it the ultimate tool to improve the business operations of your dojo:

Scheduling

OnMat enables your members to themselves schedule automatically while enabling you to track regular attendance. It means that students can easily access their class information whenever they want. So, they don’t have to make unnecessary phone calls to ask simple questions regarding classes.

With OnMat, students can easily check their everyday schedule on a tablet, smartphone, or computer. This online booking software comes with a user-friendly interface for helping customers and their communities to register easily. Meanwhile, you can also pay online for the classes, private classes, and special classes via the software itself.

Registration

Using OnMat martial arts members software, students can easily register themselves for classes. They can easily sign up wherever and whenever they want. Most of the students or the parents of the students are often restricted by time.

But with the help of this online software, you can easily register online. This saves them time in the long run. Hence, the members can easily balance school, work, and family life without compromising on extracurricular activities.

Also Read: Why Install OnMat Martial Arts Student Management Software For Your Dojo?

Accounting

With the accounting feature, students can eliminate the requirement for extra billing or accounting software. This enables you to easily bill students straight away from one platform. It can help you save time. Plus, you don’t have to ask for their information again and again for payment procedure.

The software also sends automatic notifications and alerts to the members to remind them about their pending payments. This also helps dojo owners to easily track financials with ease. Thanks to its real-time reporting system, you can have an updated view of your day-to-day business operations.

Rankings

Thanks to their Belt Ranking feature, dojo owners can easily track students’ progress. Plus, students can also remain aware of their position and ranking from time to time. You may not consider it that useful for now, but it is a valuable feature to note down students’ progress regularly.

So, it is easy to know where a specific student at in terms of their performance. You can also understand what is that they are excelling at and where they require more help. With this feature, you can form a better relationship with your members over time. The best part is that this software easily fits into your dynamic curriculum while automating belting tests. You can also use the feature for promoting your members as per their performance and attendance.

Point-of-Sales Capability

No martial arts management software is complete with the proper ability to process payments and get better revenue.  OnMat is an advanced software with the latest features that make it an integrated POS system.

Its data insights give you a clear idea of the investments made to your business and the revenue generated.  So, you are aware of your success which points of sales are working for you, and which ones need more improvement.

Custom Services

It’s vital to keep in touch with students and offer them custom services as per their requirements. That’s why OnMat is the right tool that provides a unique experience to each member. When you offer personalized services to students, it helps strengthen your bond with them – as they can directly approach you for assistance.  

Furthermore, OnMat is an integrated email nurturing service to offers you the results your dojo requires via automatic chatbots and email automation. This makes it easier to reach out to existing and potential members with ease.

Conclusion

OnMat is the ultimate software that your dojo needs for growth and simplifying business operations. Its features, like class management, ranking, accounting, and customization, enable you to keep track of everyday tasks. With this insight, you can make well-informed decisions for future growth. Plus, it also enables you to offer better customer support and training resources to members.

With the implementation of this software in your dojo system, you can easily automate your everyday tasks while improving student retention and streamlining everyday business operations. So, you can focus more on teaching students and future growth in the long run.

You Can Also Read: Master Your Dojo with JIBASoft’s OnMat Martial Arts Software

Handing student registrations, attendance, events, and studio growth simultaneously is quite overwhelming for dojo owners. For this, they require JIBASoft’s OnMat martial arts student management software to simplify all these tasks while boosting efficiency and overall members’ satisfaction.

In this blog, we’ll explore how the right martial arts studio management software can transform the way your martial arts studio works – despite any specialty.

Significance of Managing Dojo with Martial Arts Student Management Software

A dedicated martial arts student management software, like OnMat, is vital for managing dojos. It is because dojos often face challenges with manual scheduling and it leads to client dissatisfaction and inefficiencies. When you install OnMat martial arts software, it offers the given benefits:

• Operational Efficiency:

With automation, there are fewer chances of manual errors and it frees up your staff to concentrate more on improving their teaching techniques instead of doing repetitive tasks.

• Better Client Experience:

The automated software also streamlines the booking process to decrease wait time while eliminating scheduling conflicts and ensuring members can easily book their class slots.

• Simpler Resource Management:

It enables you to accurately track instructor availability, attendance of members, class sizes, etc. to optimize resource allocation.

• Improved Professionalism:

With organized software and its advanced features, dojo owners can improve their professional image to help their dojo stand out from the competitors.

• Higher Revenue Potential:

Thanks to better access to classes, members can engage in more participation while leading to better client retention. And, this is essential for higher revenue potential.

With OnMat software, you can streamline the entire processes in your dojo while enhancing client satisfaction, positioning businesses for long-term success, and boosting operational growth.

Also Read: Why JIBASoft’s OnMat is the Best Martial Arts School Management Software in 2024?

Why is a Martial Arts Student Management Software Essential for Dojos?

With martial arts student management software, you can easily address common pain points in dojo management, like client satisfaction, operational inefficiencies, and managing resources.

Here’s how it can enhance your business:

• Reduce Cancellations and No-Shows

By automatically sending timely reminders to the members about upcoming classes or events, it reduces cancellations and no-shows. This also helps in optimizing class sizes while enhancing resource management at your dojo.

• Better Client Convenience

With OnMat, students can easily schedule their classes via their computers or smartphones. Thanks to this flexibility, people with busy lifestyles can also manage their bookings and make necessary modifications to their schedules at their convenience. This empowers clients to easily manage their training schedules seamlessly.

• Enhanced Operational Efficiency

With automated software, it is easier to eliminate the requirement for manual bookings that take unnecessary time. It further ensures that admin tasks get streamlined well, enabling dojos to run effectively and smoothly.

• Higher Client Retention Rate

OnMat provides a seamless booking experience with customized communication ability. This helps you to build a strong relationship with members. It increases engagement while fostering loyalty and increasing client retention rate in the long run.

• Valuable Data Analytics

OnMat offers valuable data analytics on popular dojo classes, attendance patterns, and client preferences. With these insights, dojo owners can make well-informed decisions to enhance their dojo offerings. This further boosts the client experience.

Key Features of OnMat Martial Arts Studio

Here are some vital features of OnMat martial arts studio:

• Real-Time Updates

OnMat offers real-time updates on regular schedules to ensure both instructors and students get the latest information on class availability. It enables students and dojo instructors to make instant adjustments to make bookings while preventing overbooking. So, class sizes stay efficient without overcrowding. For the dojos, it helps in increasing the use of resources for their members while reflecting accurate training sessions.

• User-Friendly Interface

With a user-friendly interface, OnMat martial arts software makes sure the clients can easily navigate their system efficiently. Thanks to its intuitive design, students can easily find and book their classes online and also check their schedules. So, they don’t miss out on any classes or skip them due to confusion. This design simplicity also boasts client satisfaction, as more and more people are likely to engage with this platform while enjoying a hassle-free booking experience.

• Integrated Billing System

OnMat comes integrated with an automated billing system that makes it convenient and safe for members to make transactions. With this feature, students can easily maintain their financial data while fostering users’ trust. For dojos, it eases the revenue collection while decreasing admin tasks. This also enables staff to focus more on providing better martial arts training instead of managing payments.

• Tailored Reminders and Notifications

OnMat also enables users to personalize their reminders and notifications. This helps students to stay well-informed about various class schedules. It significantly impacts and decreases missed sessions while boosting client satisfaction. With easy access to user data, dojos can send targeted messages that resonate with their individual preferences while meeting their goals. This further helps in fostering strong connections among students and instructors while motivating the student community.

Conclusion

OnMat martial arts student management software helps in increasing operational efficiency, increasing client satisfaction, and increasing dojo success. With this automated software, dojo owners can easily make the make of advanced technology with decreases in no-shows/cancellations, higher retention rates, and increased engagement. Therefore, dojo owners should opt OnMat for to transform how their martial arts studio operates and grow with a competitive edge.  

You Can Also Read: Effortless Dojo Business Management Software for Martial Arts Studios

Staying ahead of the competition is vital in the martial arts industry. To do so, dojo owners need to adopt innovative technologies, like JIBASoft’s OnMat martial arts software, to streamline dojo management. This software is a vital tool to empower dojo owners by offering them comprehensive dojo management features for easing out everyday tasks.

Benefits of JIBASoft’s OnMat Martial Arts Software

When it comes to running a dojo, it’s important to consider efficiency. With OnMat software, you can easily simplify everyday operations. This makes it easier to concentrate on training and teaching your students. With its advanced features, like attendance tracking and automated billing, dojo owners can decrease their manual work and save their time.

Here are some notable benefits of implementing this advanced software:

Cost-Effectiveness:

One of the major benefits of implementing OnMat martial arts software is its cost-effectiveness. Unlike conventional software options that need a substantial amount of investment, OnMat is reasonably priced. So, the users don’t have to spend unnecessary money without seeing the optimal results.

Ideal For All:

The best thing about using OnMat software is that it’s accessible for all dojo sizes – be it a startup or a big business. This enables you to easily make it part of your dojo management without any complications.

Integrates Various Dojo Operational Aspects in One Cohesive Platform:

OnMat seamlessly integrates different dojo operational aspects – like student management, attendance tracking, and belt tracking – in one cohesive platform.

Enhances Productivity:

This advanced software helps in boosting the productivity of your dojo, thanks to the integrated advanced features, like Email Integration, Belt Tracking, Attendance Tracking, and more. This software also provides a custom belt tracking option, enabling dojos to make unique progression journeys for their members.

Key Features of OnMat Martial Arts Software

Following are some major features of OnMat martial arts software:

Attendance Tracking

Gone are the times when you required paper sign-in sheets for attendance maintenance. OnMat dojo management software helps streamline attendance tracking automatically. This saves time while decreasing errors in attendance records. Thanks to a digital record, instructors can easily identify patterns in attendance that are vital for student engagement and retention.

Belt Tracking

Another standout feature of this advanced software is belt tracking. It enables dojo owners to manage and monitor the performance and progress of students via their ranks. So, they can form unique progression paths, send alerts for upcoming events or exams, and form proper testing criteria. This makes sure that instructors and students are always aware of their performance at each step.

Billing Processing

OnMat dojo business software also helps in effective billing processing. It provides effortless integration with various payment modes, like credit cards, debit cards, digital payments, and more. This enables you to access automatic billing for one-time or recurring payments. This saves you time and ensures consistent cash flow, enabling instructors to concentrate more on instructions and less on managing repetitive admin tasks.

Read More: Efficiency Meets Excellence: JIBASoft’s OnMat Martial Arts Management Software

Student Management

Thanks to OnMat martial arts studio software, managing student data is also a breeze. It provides a comprehensive way to empower dojos to manage their students’ profiles. It includes emergency contacts, contact information, and health-related data for medical emergencies, or special needs. With this information in one place, it’s easier to communicate with parents and students. This makes sure that members get a personalized and smooth experience without any complications.  

Record Keeping

OnMat also keeps a record of the complete student profile, including contact details, belt ranking, attendance history, progress, billing information, and more. This advanced software also helps students to understand their progress journey and see where they stand. For example, if a student is practicing hard for a belt examination, they can rapidly access their records of attendance to meet all necessary criteria. Due to this personalized approach, you can feel motivated to do better. With proper records, even dojo owners can get the desired information about a specific member without going through piles of papers.

How to Install JIBASoft’s OnMat Martial Arts Software

You may feel that installing OnMat is quite complicated, but it’s NOT! It is very easy to install with the right approach. It is best to contact the professionals to get it installed for your dojo.

Here’s how to get started:

Setup

First, you need to download and install it onto your system. OnMat software has a user-friendly interface that is easy to navigate and also guides you through the initial setup. You don’t even need a professional or technical expertise to set it up.

Integration

After setup, you need to integrate with the existing systems of your dojo. It includes synchronizing it with the current billing processors, scheduling tools, student databases, and more. OnMat provides features that enable you to easily connect with other online platforms that you already are using, like QuickBooks for managing accounts or any other software for social media promotions. With this ease of integration, this software makes sure your data remains centralized while making the management of tasks simpler and more efficient.

Conclusion

Choosing OnMat martial arts studio software can leave a remarkable impact on the success of your dojo. Thanks to this advanced software, you can easily streamline operations while optimizing local visibility and engaging with your clients effectively. Get it now to make your martial arts management future-proof while taking your dojo to new heights of success.

You Can Also Read: Why JIBASoft’s OnMat is the Best Martial Arts School Management Software in 2024?