Software Built for the Art of Discipline
OnMat's applications provide a fully web-based membership management system in a tablet or mobile-friendly format, designed to save you time and help grow your membership. We offer easy setup, unlimited support, and no long-term contracts...a risk-free, technology solution for studio owners.
This all-in-one software streamlines every aspect of your operations, giving you complete control from one dashboard!
If you only need the essentials, the LITE version offers the core management tools in a simplified package for iPhones.
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App Benefits
Members Management
Integrated Billing
Membership Agreements
SMS Texting
Calendar & Attendance
Skills Management
Level Testing
Programs
Simplify Your Studio: OnMat Membership Management
OnMat gives you a complete picture of every student in your school — all in one place. Track membership status, belt level, attendance history, expiration dates, and communication history without digging through spreadsheets or paper files.
Automate the tasks that eat your time — billing reminders, membership expiration notices, email follow-ups, and check-in tracking all run in the background so you don’t have to think about them.
Belt and rank management is built in from the ground up. Set skill requirements for each level, track individual student progress, and promote students to their next rank with just a few taps. Everything is documented automatically — no clipboards, no manual record keeping.
Payments are handled through our integrated PayFactory payment processing — accepting credit cards and ACH bank drafts with next-day funding and the option to pass processing fees along to members.
Effortless Billing with OnMat
Getting paid shouldn’t be complicated. OnMat’s integrated billing handles the entire payment lifecycle automatically — from collecting dues to sending receipts to flagging late payments — so you spend less time chasing money and more time teaching.
Set up auto-pay and auto-renew for your members and billing essentially runs itself. No more manual invoicing, no more awkward conversations about overdue payments. The system handles it. OnMat’s martial arts billing software automates failed payment recovery so you never have to chase a student for money.
Processing rates through PayFactory:
- Credit Cards (Visa, MC, Discover, AMEX) — 2.89% with next-day funding
- ACH Bank Drafts — 1.00% with standard 5-7 day funding
- Monthly gateway fee — $15 (no PCI fees, no batch fees, no early termination)
- Pass-along fee option — transfer processing costs to members and save your school thousands per year
Failed payments are automatically flagged and retried. Outstanding balances are visible at a glance in your OnMat Command dashboard. You always know exactly where your revenue stands.
1Discount Rate
- Visa, MC, Discover, AMEX
- Next Day Funding
- Pass Along Fee Option
2Discount Rate
- Bank Drafts
- Standard 5-7 Day Funding
- Failures Reported like Credit Cards
3Monthly Fee
- No PCI Fees
- No Batch Header Fees
- No Early Termination Fees
Your Secure, Digital Membership Agreement
Paper contracts get lost. Unsigned agreements create legal headaches. OnMat solves both.
Create your own custom membership agreements and send them digitally — members sign electronically from any device, no printing required. Every signed agreement is automatically emailed to both the member and your school for your records.
Each digital contract is watermarked and timestamped, giving you legally verifiable documentation if you ever need it. No filing cabinets, no lost paperwork, no chasing down signatures.
Go completely paperless from day one.
Stay Connected with SMS
Email gets ignored. Text messages get read.
Reach your students and parents instantly with direct SMS — class reminders, belt test announcements, school closures, or any time-sensitive communication that can’t wait for someone to check their inbox.
Send messages to your entire school, a specific belt level, or individual students with just a few taps. Congratulate a student on their promotion, remind a parent about an upcoming test, or notify everyone about a schedule change — all from within OnMat.
No third-party texting app needed. It’s built right in.
Manage Your Classes with Ease
Know exactly who showed up, who didn’t, and who’s falling behind — without a clipboard in sight.
OnMat’s check-in system lets students check themselves in on an iPad at the door. Attendance is recorded automatically, tied to their profile, and visible in your dashboard in real time. No manual tallying, no end-of-week data entry.
Build your class schedule once and it runs on autopilot. Students and parents see upcoming classes, get automatic reminders, and always know what’s happening at your school.
Attendance data works for you beyond just tracking — OnMat uses it to flag students who haven’t been in recently, identify who’s close to their class requirements for belt testing, and give you the insight to reach out before a student drifts away.
Birthdays are tracked too — a small touch that goes a long way in building the kind of community that keeps students coming back.
Personalized Skill Development
Every martial art has a curriculum. OnMat lets you build yours digitally and track every student’s progress through it — automatically.
Define the specific techniques, forms, and requirements for each belt level in your discipline. Whether you teach Taekwondo, Karate, Jiu-Jitsu, or any other art, OnMat adapts to your curriculum — not the other way around.
As students train, instructors check off skills in real time on iPad. Students and parents can see exactly where they stand, what they’ve mastered, and what they still need to work on before their next test. No more guessing, no more “ask your instructor” — the progress is transparent and always up to date.
When test time comes, you already know who’s ready.
Master the Belt Testing Process
Test day is one of the most important days in a student’s martial arts journey. OnMat makes sure it runs flawlessly.
Collect test fees in advance, see exactly which students are financially cleared and skill-ready before the event, and execute the entire test on iPad — no paper, no confusion, no last-minute scrambles.
During the test, instructors grade each student’s techniques directly on screen. When it’s over, OnMat generates detailed digital report cards automatically and emails them to students and parents — a professional, memorable touch that reinforces the significance of the achievement.
Promotions are recorded instantly. Belt levels update across the system the moment you confirm them — attendance requirements, curriculum, billing packages, everything adjusts automatically.
From “who’s ready to test” to “congratulations, you’re promoted” — OnMat handles the entire belt testing lifecycle in one place.
Multiple Disciplines, One Solution
Running more than one program under your roof? OnMat handles it without breaking a sweat.
Create separate programs for each discipline — Taekwondo, Karate, Jiu-Jitsu, Little Dragons, after-school programs, whatever you offer. Each program has its own curriculum, its own belt structure, its own class schedule, and its own accounting records. Everything stays organized and separate, even when it’s all running through the same system.
Students can be enrolled in multiple programs simultaneously. A kid in your Taekwondo class who also does your Little Dragons program has one profile — with separate progress tracking for each.
One school. Multiple programs. Zero confusion.
Software Built
for the Art of Discipline
Discover more about OnMat and our parent company, including our mission, values, and the innovative solutions we bring to the industry. Learn how we are dedicated to creating top-quality products, fostering community, and making a positive impact on the world. Explore our journey, the team behind our success, and the principles that drive us forward every day.
